This privacy notice outlines how VIGO Recruitment Ltd will collect and process your personal data if you are a candidate, client, supplier, use our website, are a referee/emergency contact of a candidate, or apply for a job to work at VIGO Recruitment Ltd.

We adhere to the latest data protection legislation, including the General Data Protection Regulation (GDPR). Please note that we may update this Privacy Notice periodically, and any changes will be posted here.

About us

VIGO Recruitment Ltd is a specialised recruitment business offering work-finding services to clients and candidates. In the course of providing these services, we act as a data controller, processing personal data, including sensitive personal data, as necessary.

Who to contact regarding your personal data:

Your privacy is important to us, and we are committed to protecting and safeguarding your data privacy rights. We would be happy to answer any of your questions about this privacy notice and how VIGO Recruitment Ltd uses your data.

How we collect and process personal data:

You may provide personal details to VIGO Recruitment Ltd, such as on an application or registration form or via our website, or we may collect them from another source such as a job board. VIGO Recruitment Ltd will only use your personal data when legally permitted to do so, for the purposes of providing you with work-finding services and/or information relating to roles relevant to you.

We collect the minimal personal data necessary for the provision of our recruitment services. We endeavour to keep this information accurate and up-to-date, only using it for the purpose for which it was provided and not keeping it longer than necessary.

If you are a candidate:

VIGO Recruitment Ltd processes candidate and prospective candidate data to connect the right candidates with the right jobs. We only ask for and collect the information we genuinely need, which is necessary for our legitimate interests to provide our work-finding services.

We keep this data while we have meaningful contact with you, including written and verbal communication and where you click through from our marketing communications. If there has been no meaningful contact for five years, we will securely delete your information.

Where we have a contract with you (e.g., you are a contractor), we must, by law, keep basic information about our contractors for six years after they cease being contractors. This includes contact, identity, financial, and transaction data.

The main ways we may process your personal data:

- So that you can apply for a vacancy. This may be directly through our website, email, or phone, via a job board, LinkedIn, or by visiting our offices in person.

- If you are referred to us by a third party (e.g., a colleague at work), we will always inform prospective candidates that we have received their data and provide them with an option to object to their data being added to our database.

- If we have identified you as a prospective candidate. This may be from a job board listing, LinkedIn, other social media, and website research. We will always inform candidates that we have collected their data and provide them with an option to object to their data being added to our database.

The personal data we collect and process:

If you have not applied to us directly but have been referred to us or we have identified you as a prospective candidate, we will process information such as name, age, gender, contact details, education details, employment history, and social media profile. We do process other personal data about you, but only if you have chosen to share that information with us.

So that we can send you related marketing communications. We may send marketing communications to you about similar products and services. We do this under our legitimate interests where you engage our services by applying for a job directly or you agree to be put forward for a vacancy. It is important to note that you can opt-out at any time by clicking the ‘Unsubscribe’ link in any marketing communications email.

Sharing your personal data with prospective employers. We will only do this with explicit consent, and we do not normally share contact information until a job offer is made and accepted. VIGO Recruitment Ltd takes the protection of personal data very seriously.

If you are a contractor and we provide a managed service. Contractors provide us with further information under the obligation to fulfil a contract so that we can manage their payment as a service to our clients. As part of this arrangement, we will share this data with the client and the HMRC under a legal obligation.

If you are a client:

At VIGO Recruitment Ltd, we process client and prospective client data to connect the best candidates with the best clients, ensuring our work-finding services run seamlessly. We only collect essential information needed for our legitimate interests.

For clients with a contract, we retain basic information for six years after cessation for tax purposes. In the absence of a contract, data is retained during meaningful contact, including written and verbal communication or clicks through our marketing communications. After five years of no meaningful contact, we securely delete your information.

Processing of Personal Data;

1. Engaging Our Services:

- Directly through our website, email, phone, LinkedIn, or in-person visits.

2. Referrals:

- If referred by a 3rd party, we inform prospective clients, offering an objection option.

3. Identification as a Prospective Client:

- Identification from events, LinkedIn, social media, or website research. We inform and offer an objection option.

Personal Data Collection and Processing:

For clients not directly engaged, we process information like name, company history, position, contact details, and LinkedIn profile when referred or identified as prospective clients. Other data is processed with your consent.

To send related marketing communications, we use legitimate interests, allowing opt-out via the 'Unsubscribe' link.

Sharing personal data with candidates occurs only when a client has engaged our services, emphasising data protection.

Referees and Emergency Contacts:

We process personal data for our core service, connecting candidates with clients and supporting candidates in emergencies. Only essential information is collected for legitimate interests.

Processing includes contacting referees for references and holding emergency contact information.

Supplier Information:

Personal data is processed to manage contract arrangements, ensuring smooth relationships and legal compliance. Basic information about suppliers is retained for six years post-service cessation.

Job Applications:

We process personal data for job applicants, retaining all application data for one year, unless consent is given for future roles or upon successful hiring.

Website Usage:

For all website users, we collect necessary information for a great website experience and work-finding services.

Cookies and IP Addresses:

Cookies are used for website efficiency, and IP addresses are processed by a third-party service for security and performance.

Sensitive Data:

Sensitive data, such as medical conditions, disabilities, and financial background checks, is collected with explicit consent.

Disclosure of Personal Data:

Except for service providers, personal data is not shared without consent. Service providers act as data processors and follow our data protection procedures.

Data Security:

We implement security measures to prevent unauthorised access, loss, or disclosure of personal data. Procedures are in place for suspected data breaches.

Your Rights as a Data Subject:

Right of Access: Request a copy of your information.

Right of Rectification: Correct inaccurate or incomplete data.

Right to be Forgotten: Request data erasure in certain circumstances.

Right to Restriction of Processing: Apply under certain conditions.

Right of Portability: Request data transfer to another organisation.

Right to Object: Object to specific processing, including direct marketing.

Right to Object to Automated Processing: Object to legal effects of automated processing or profiling.

Right to Judicial Review: If refused access, reasons are provided, and you can complain.

Complaints:

Contact us at hello@vigorecruitment.com for concerns. If dissatisfied, lodge a complaint with the Information Commissioner's Office at www.ico.org.uk/concerns or call 0303 123 1113.

Privacy Policy